2011
SDCUE Technology Conference
& SDSEA Science Conference
Vendor Registration

San Diego Computer-Using Educators • San Diego Science Educators Association
iQUEST/NSF • San Marcos Writing Project • San Diego Area Writing Project

California State University San Marcos
Saturday, November 5, 2011

Early submissions help us in our planning and are appreciated.
Vendor Registration Form due October 14, 2011. 
New this year - For guaranteed inclusion in the printed program, payment must be received by October 25, 2011.

Questions? To contact the Event Vendor Chair, Chuck Abel, please use this form. (or call or fax 877-594-7145).
Please include your name and email in your message.

Company and Main Contact Info
  Yes

Our attendees look forward to the distribution of door prizes at the event.
Please deliver to the SDCUE booth in the vendor area when you arrive.
 (will not be published)
 (will not be published)
Company or Main Contact's Affiliation Status:








 
Password
Please make up a password that you'll be able to remember and others won't be able to guess.

Requests

Tables

The first table for commercial exhibitors is $150.00. Exhibitors who are Non-profits, Universities, public agencies or .org will be charged a discounted rate of $50.00 for their initial table.

How would you characterize your organization?

 

For each table purchased, you are entitled to two name badges. Please use the 'Anything Else' field at the bottom of this page to provide any names past the first four.
Quantity
Amount
Total
$150.00
$50.00
$50.00

Will you need electricity at your table?
Note: Free wireless network access will be available at the conference.

  
Table Coverings

    Note: Tables will not be draped.
$5.00
Name Tag for First Company Contact Attending the Event
If applicable, add Speaker here.
Name Tag #2
If applicable, add Speaker here.

Each table comes with two chairs. If you're staffing your exhibit with more than two people,
consider ordering a second table.

Name Tag #3 (2 Tables)
If applicable, add Speaker here.
Name Tag #4 (2 Tables)
If applicable, add Speaker here.
Lunch Count
      Please add the number of lunches here -->
$8.00
Presentations

Limited # available. There is a $50 advertising fee for each accepted COMMERCIAL session.

Sessions are 45-minute, lecture-style presentations that address any area of the curriculum and appeal to a variety of educators. Most rooms will have up to 30 seats for audience members. Please provide an appropriate number of handouts, and if you run out, please provide a way for audience members to contact you to download a copy of your handout. SDCUE/SDSEA can not reimburse you for handouts and we do not permit you to charge for handouts. Please send the handout as an attachment to sdcue.communications@gmail.com before the event. We will attempt to upload the file so that it is available on the day of the event.

As before, there will be a few rooms available for hands-on presentation. Please make your request on the speaker application.

Apply Online Click here for Speaker Application (New Window Will Open)

In most cases one of the nametags you request on this Vendor Registration form will be for your speaker. Please add "Speaker" to their Title/Position line above. If additional nametags or lunches are needed please indicate below.

Note for Non-profits, Universities, public agencies or .org vendors submitting Speaker Applications: You are not submit to this fee.  In most cases one of the nametags you request on this Vendor Registration form will be for your speaker. Please add "Speaker" to their Title/Position line above. If additional nametags or lunches are needed please indicate below.

I have used the online form to submit an application to make a commercial presentation at the event.  I understand the program will be designed in mid-October and I will be emailed information regarding my session(s).  I understand there will be a $50 fee for each accepted commercial session.
$50.00
Attendee Bags Stuffing or Items on Display Table

SDCUE and SDSEA would like to extend a special offer to those of you who are unable to attend the SDCUE/SDSEA Event but would like to have a presence. If you have fliers, brochures, demonstration disks/CD’s, promotional materials or advertising materials you would like us to display and/or hand out to all attendees, we are offering the service of displaying your materials at a special booth in our vendor area. We can also place your materials in the registration packet for each attendee. The fee for this service is only $50.00.

If you would like to take advantage of this offer, please fill out the information below and send it with your check and materials. If you are exhibiting, you do not need to have the materials stuffed since you will be attending and attendees will see your materials in the vendor area. However, if you would like to have additional exposure, this opportunity is available to you as well.

Materials to be stuffed in the registration packet must be either:

  • 300 copies of print materials 1 to 6 pages long stapled together, OR
  • 300 copies of a demo CD

The fee will be waived for vendors who purchase a sponsorship. (see next section)

Items must be received by Event Vendor Chair & SDSEA President, Chuck Abel 1958 Donahue Dr, El Cajon, CA 92019, no later than November 1, 2011
I would like you to distribute my materials in the attendee's packet at registration.
$50.00
Sponsorships

In addition to the opportunities listed below in this form, the following sponsorship opportunities are available.

One speaker session + your flyer or CD included in attendee packets or put on display table in the vendor area + your full page ad in program
$500.00
One speaker session + your flyer or CD included in attendee packets or put on display table in the vendor area + your half page ad in program
$400.00
Your flyer or CD included in attendee packets or put on display table in the vendor area + your quarter page ad in program
$300.00
Your flyer or CD included in attendee packets or put on display table in the vendor area + Business address, URL, phone, contact name and email will be typed on a page in the program.
$200.00
Total Amount to be Submitted

Check here if total will be paid by check. 
Address to mail check is below.

      

Check here if total will be paid with a credit card.
Check your email for instructions.

We will have PayPal send you a request for payment.

Please include your email address when you respond to the PayPal request. That way you'll receive an immediate confirmation of payment.

      
Participant Waiver and Hold Harmless Form

IMPORTANT - All Vendors attending the event:
The Participant Waiver and Hold Harmless Form (PDF) must be printed, signed and faxed
to 877-594-7145 or mailed to Hope Campbell, Technology Conference and SDCUE Treasurer, 17446 Matinal Drive, Rancho Bernardo CA 92127 and received by October 30, 2011.

Check here to indicate that you have downloaded the REQUIRED Participant Waiver and Hold Harmless Form, and that you will fax or mail it by the deadline. Without the form, you will not be able to participate.

Deadlines:
October 14 Speaker applications are due.
October 14 Vendor application (this form) due.
October 25 Payments due. (For guaranteed inclusion in the printed program). Sponsorships artwork due.
October 30 Hold Harmless Form due.
November 1 Items to be stuffed in participant's packets or displayed on tables due.

Make Checks Payable to: San Diego Computer-Using Educators.

Mail check to: Hope Campbell, SDCUE Treasurer, 17446 Matinal Drive, Rancho Bernardo CA 92127 (Note: This is a different address from previous years.)

If there anything else we need to know?  Additional nametags? Additional invoice?

Please let us know in the space to the right.

Name of person submitting this application

Please check your application over before submitting. Print a copy or save it as a PDF first. This will serve as your invoice. Remember to fax the Participant Waiver and Hold Harmless Form.